Privacy policy
Evondos Oy Marketing and Communications Personal Data Register Privacy Policy.
1. Name of the register
Evondos Oy Marketing and Communications Personal Data Register
2. Data Controller
Evondos Oy
Business ID 2175820-8
Salorankatu 5–7
24240 Salo
Finland
3. Data Controller’s representative for this register
Markus Mäkelä
Tel. +358 50 5952670
markus.makela@evondos.com
4. Contact details of the data protection officer
Mika Apell
Tel. +358 40 5873295
mika.apell@evondos.com
5. Purpose and legal basis for processing the personal data
The purpose of this document is to provide information on how personal data is processed in Evondos’ marketing and communications. The basis for processing personal data is Evondos’ justified interest on the basis of a customer relationship or other appropriate connection or implementing a service agreement with the customer.
Use for customer communications
Evondos processes and uses its customers’ personal data in order to share relevant service-related information and for service development purposes. The channels used for customer communications are the telephone, and direct marketing via an e-mail marketing system or direct mailing.
Use for direct marketing
Evondos gathers, processes and segments personal data of potential customers. The contact persons for potential customers are selected based on their work profile and area of responsibility. The processing of personal data of potential customers includes modifying and targeting the direct marketing for the benefit and relevance of the selected recipients.
6. Information content of the register
Evondos’ register of customers and potential customers contains the following personal data necessary for relevant and targeted marketing messages and actions:
name
employer
contact information: phone number, e-mail address
title
7. Regular information sources
We receive personal data directly from the data subjects and we may use customers’ or potential customers’ public web pages to gather contact information.
Other information sources may be used as permitted by the applicable legislation.
8. Regular recipients of the personal data
We process information ourselves and use subcontractors, such as direct marketing service providers, that process personal data on behalf of and for us when providing services to us. Such subcontractors are not entitled to use the personal data for any purpose other than for providing services to us.
9. Data transfers outside the EU and EEA
We transfer personal data outside of EU/EEA to USA. We have taken care of suitable safeguards for the transfer. Either the recipient that is processing personal data is certified under EU-US Privacy Shield framework or we use standard contractual clauses accepted by EU.
10. Data Security measures and data storage periods
The personal data of customers and potential customers is stored in a controlled CRM system, access to which is secured by a password. The data of customers and that of potential customers are separated in the system. The right to access the personal data in the register is limited to certain persons, based on their responsibilities requiring processing of this personal data. Any person accessing the data in the register is bound by a duty of confidentiality.
Personal data is stored for as long as the purpose of processing personal data requires, considering the storage times specified in the applicable legislation and regulations, such as accounting and taxation legislation and regulations. Personal data is erased not later than three years after the need for processing has expired.
We regularly estimate the need for data storage, taking into account the applicable legislation. In addition, we arrange for reasonable actions whose purpose is to ensure that no incompatible, outdated or inaccurate personal data is stored in the register, taking into account the purpose of the processing. We correct or erase such data without delay.
11. Data subject’s rights
As a data subject you have a right to inspect the personal data concerning yourself that is stored in the register, and a right to require rectification or erasure of the data. You also have a right to withdraw or change your consent
As a data subject you have a right according to the EU’s General Data Protection Regulation (applied from 25 May 2018) to object to processing or to request restricting the processing and to lodge a complaint with a supervisory authority responsible for processing personal data. Such requests shall be delivered personally or in writing by e-mail to the representative identified in section 3.
The data subject has the right to lodge a complaint with the relevant supervisory authority regarding the processing of personal data.
The contact details of the supervisory authority can be found at:
Finland: www.tietosuoja.fi
Sweden: www.datainspektionen.se
Norway: www.datatilsynet.no
Denmark: www.datatilsynet.dk
12. Changes to the Privacy Policy
Should we make amendments to this privacy policy, we will place the amended policy on our website, with an indication of the amendment date. If the amendments are significant, we may also inform you about this by other means, for example by sending an e-mail or placing a bulletin on our homepage. We recommend that you review these privacy protection principles from time to time to ensure you are aware of any amendments made.
Evondos Oy job applicant data register privacy statement
1. Name of the register
Evondos Oy job applicant personal data register.
2. Data Controller
Evondos Oy
Business ID 2175820-8 Salorankatu 5-7
24240 Salo
Finland
3. Data Controller’s representative for this register
Kaisa Kaariluoto-Elo
Tel. + 358 40 5001272 kaisa.kaariluoto-elo@evondos.com
4. The contact details of the data protection officer
Mika Apell
Tel. +358 40 5873295 mika.apell@evondos.com
5. The purpose and the legal basis for processing the personal data
The purpose of the processing of personal data is actions related to the recruitment process including management of the recruitment process, enabling contacts regarding application and selection process from persons (data subjects) who have applied for the positions.
6. Information content of the register
We process the following personal data of the job applicants or other data subjects in connection with the job applicant register:
Basic information of the data subject such as name*
Contact information of the data subject such as email address*, phone number*, home address*;
Information regarding the position applied for such as information of the position in question including information of the nature and type of the employment relationship and information of the contact persons designated for the application process;
Other information that the data subject has provided of himself, his background etc. in connection with the application process, such as a picture, study and other educational information, work history, language skills, other special skills, description of personal features, different certificates and ratings;
Information regarding the recruitment process of the data subject such as information of upcoming further interviews or of the interruption of the recruitment process;
Other possible information that the data subject himself has provided voluntarily in connection with the recruitment process or information that the controller has collected based on a separate consent of the data subject.
Providing the information marked with a star* is a requirement for us to be able to move forward in the application process.
7. Regular information sources
We receive data primarily from:
the data subject himself
recruitment companies
other similar reliable sources
8. Regular recipients of the personal data
We do not regularly disclose information to external parties.
We process information ourselves and use subcontractors that process personal data on behalf of and for us e.g. We have outsourced the IT-management to an external service provider, to whose server the data is stored. The server is protected and managed by the external service provider.
9. Data transfers outside the EU and EEA
We transfer personal data outside of EU/EEA to USA. We have taken care of suitable safeguards for
the transfer. Either the recipient that is processing personal data is certified under EU-US Privacy
Shield framework or we use standard contractual clauses accepted by EU.
10. Data Security measures and the periods for storing data
Only those of our employees, who on behalf of their work are entitled to process job applicants data, are entitled to use a system containing personal data. Each user has a personal username and password to the system. The information is collected into databases that are protected by firewalls, passwords and other technical measures. The databases and the backup copies of them are in locked premises and can be accessed only by certain pre-designated persons.
The data is stored for the duration of recruitment process in question and for two years after the open position has been fulfilled.
11. Data subject’s rights
Data subject has the right in accordance with the General Data Protection Regulation to request from the data controller access to and rectification or erasure of data subject’s personal data or restriction of processing concerning the data subject and object to processing. Such requests shall be delivered personally or in writing by email to the representative identified in section 3.
Data subject has the right to lodge a complaint to supervisory authority relating to processing of personal data. The contact details of the supervisory authority can be found at www.tietosuoja.fi.
12. Changes in the Privacy Policy
Should we make amendments to this privacy protection statement, we will place the amended statement on our website, with an indication of the amendment date. If the amendments are significant, we may also inform you about this by other means, for example by sending an email or placing a bulletin on our homepage. We recommend that you review these privacy protection principles from time to time to ensure you are aware of any amendments made.
Evondos Oy Supplier data register privacy policy
1. Name of the register
Evondos Oy Supplier data register
2. Data Controller
Evondos Oy
Business ID 2175820-8
Salorankatu 5-7
24240 Salo
Finland
3. Data Controller’s representative for this register
Satu Syrjänen
Tel. + 358 50 4441744
satu.syrjanen@evondos.com
4. The contact details of the data protection officer
Mika Apell
Tel. +358 40 5873295
mika.apell@evondos.com
5. The purpose and the legal basis for processing the personal data
The legal basis for the processing of the personal data is the company’s justified interest on the basis of a supplier relationship or other appropriate connection with the supplier. Further, processing is necessary for the performance of the contract to which the data subject is a party.
The purpose of processing the personal data is managing the Supplier relationship and for the following purposes:
to manage and maintain supplier information and supplier relationship
implementation of contracts
traceability of certain components or deliveries
handling reclamations / reject reports
planning and development of data controller’s Sourcing and Procurement operations
6. Information content of the register
Register contains following personal data that are necessary for the Sourcing and Procurement operations:
contact information; Supplier (company) name
contact person(s) name and title, phone number, email address, address
7. Regular information sources
The source of information stored in the register is in general the supplier’s contact person in question. Other information sources may be used as permitted by the applicable legislation.
8. Regular recipients of the personal data
Personal Data will be disclosed as permitted and required by the applicable legislation to those data controller’s service providers or subcontractors who need information for data controller’s Sourcing and Procurement activities.
Personal Data may be processed by Evondos group companies.
9. Data transfers outside the EU and EEA
Personal data will not be transferred outside the EU or EEA.
10. Data Security measures and the periods for storing data
The data is stored in data systems that have technical ways of ensuring the data protection and monitoring the processing of the data. The data systems are access controlled. The right to access the data in the register is limited to certain persons and to the extent their work duties require processing of the data. Any person accessing the data in the register is bound by a confidentiality obligation.
Personal data is stored for as long the purpose of processing personal data requires, considering the storage times specified in the applicable legislation and regulations, such as accounting and taxation legislation and regulations. Personal data is erased not later than three years after the need for processing has expired.
We estimate regularly the need for data storage taking into account the applicable legislation. In addition, we take care of such reasonable actions of which purpose is to ensure that no incompatible, outdated or inaccurate personal data is stored in the register taking into account the purpose of the processing. We correct or erase such data without delay.
11. Data subject’s rights
Data subject has the right in accordance with the General Data Protection Regulation to request from the data controller access to and rectification or erasure of data subject’s personal data or restriction of processing concerning the data subject and object to processing. Such requests shall be delivered personally or in writing by email to the representative identified in section 3.
Data subject has the right to lodge a complaint to supervisory authority relating to processing of personal data. The contact details of the supervisory authority can be found at www.tietosuoja.fi.
12. Changes in the Privacy Statement
Should we make amendments to this privacy statement, we will place the amended statement on our website, with an indication of the amendment date. If the amendments are significant, we may also inform you about this by other means, for example by sending an email or placing a bulletin on our homepage. We recommend that you review these privacy protection principles from time to time to ensure you are aware of any amendments made.